Everything You Need To Know About Shipping Food

· Building Your Site,Entrepreneurship,Tips and Tricks
Looking to ship food? Our comprehensive guide covers everything you need to know, from packaging and labeling to regulations and best practices. Trust us, it's worth the read.

Shipping food is the process of transporting food items from one location to another. It can be done for various reasons, including commercial purposes, personal use, or as a gift. Shipping food requires special attention to ensure the items remain fresh and safe to consume upon arrival. However, there are risks involved in shipping food, such as spoilage and contamination. We will discuss how to ship food properly and safely, including using Strikingly features to make the process easier.

Understanding Shipping Food Better

Shipping food involves packaging and transporting perishable or non-perishable food items from one location to another using various shipping methods. Shipping food can be a tricky process, especially when it comes to perishable items. Proper packaging and temperature control are crucial to ensure that the food arrives at its destination in good condition. On the other hand, non-perishable items can be shipped using a wider range of methods and may not require as much attention to detail during packaging. Regardless of the type of food being shipped, choosing a reliable shipping company with experience handling food products is important.

Importance Of Shipping Food

Shipping food is important for businesses selling perishable goods online or transporting products over long distances. It is also useful for individuals who want to send homemade goods as gifts or share their local specialties with friends and family in other locations.

Shipping food can be daunting, especially when it comes to ensuring that the products arrive fresh and undamaged. It is where proper packaging and handling come into play. It is important to use insulated containers and cold packs to maintain the temperature of the food during transit. Labeling the package as perishable can help ensure it is handled carefully throughout shipping.

Risks Of Shipping Food

There are risks associated with shipping perishable foods, such as spoilage, contamination, and damage during transit. These risks can lead to loss of product quality or safety concerns. If you are thinking about how to ship perishable food, it requires careful planning and execution to ensure that the products arrive at their destination in good condition.

Proper packaging, temperature control, and timely delivery are crucial factors that must be considered. Additionally, it is important to work with reputable shipping companies with experience handling perishable goods to minimize the risks associated with transportation.

Taking these precautions while thinking about how to ship food can help businesses reduce the likelihood of product spoilage or contamination and maintain the quality and safety of their products.

Benefits Of Using Strikingly For Shipping Food

Strikingly offers features that make it easy for food businesses and individuals to ship their products safely and efficiently. With its user-friendly interface and customizable templates, food businesses can create professional-looking websites that showcase their products' unique qualities while providing secure payment options for customers.

Shipping Food Steps- Building a professional website

Image taken from Strikingly


Regulations And Restrictions

When it comes to shipping food, various regulations and restrictions must be followed to ensure the product's safety. Here are some of the most important ones:

Food And Drug Administration (FDA) Regulations

The FDA has specific regulations in place for shipping food products, including requirements for labeling, packaging, and temperature control. If you are wondering how to ship meat, you must know that these regulations apply to all food products, including perishable items like meat and frozen foods.

Customs And Border Protection (CBP) Restrictions

Customs and Border Protection also have restrictions for shipping food products across borders. These restrictions vary depending on the country of origin, destination, and type of food being shipped.

International Shipping Restrictions

In addition to CBP restrictions, international shipping restrictions must be followed when shipping food products overseas. These may include requirements for documentation, customs clearance processes, and duties/taxes.

When shipping food products overseas, you must understand the regulations and requirements of each country you're shipping to. It can include restrictions on certain ingredients or packaging materials and specific shipping label requirements. Working with a knowledgeable logistics provider specializing in international food shipping can help ensure your products arrive at their destination safely and comply with all necessary regulations.

Shipping Food Steps- Accepting online orders

Image taken from Strikingly


Packaging And Labeling

When it comes to shipping food, proper packaging and labeling are crucial to ensure that the items arrive at their destination in good condition. Here are some important considerations:

Choosing the right packaging materials is essential for safely shipping food. For example, when shipping frozen food, it's important to use insulated containers and dry ice to maintain the appropriate temperature during transit. When shipping perishable items, such as meat or dairy products, it's important to use leak-proof containers and consider adding absorbent material to soak moisture.

Labeling Requirements

Proper labeling is also critical for shipping food. The label should include information such as the contents of the package, any allergens present in the product, and any necessary handling instructions (such as keeping it refrigerated). Including a clear use-by or best-by date on the label is also important.

Temperature Control During Shipping

Maintaining proper temperature control during shipping is essential for ensuring that perishable food items arrive at their destination in good condition. It can be particularly challenging when shipping long distances or internationally. Insulated containers and temperature-controlled vehicles can help ensure the food stays at a safe temperature throughout transit.

Shipping Food Steps- Generating shipping labels and waybills

Image taken from Strikingly


Shipping Methods

When a question comes about how to ship food, there are several methods to choose from depending on the type of food and how quickly it needs to arrive at its destination. Here are the most common shipping methods:

It's important to consider the packaging materials used when shipping food. Proper packaging ensures that the food arrives at its destination in good condition. For perishable items, such as fresh seafood or produce, insulated containers with ice packs may be necessary to maintain the correct temperature during transit. Non-perishable items, such as dry goods or canned foods, may only require sturdy boxes and packing materials to prevent damage during shipping.

Ground Shipping

Ground shipping is a cost-effective option for shipping non-perishable food items that don't require refrigeration or freezing. The method usually takes longer than air or sea shipping, but it's a good choice for customers who aren't rushing to receive their orders.

Ground shipping is also a great option for customers looking to reduce their carbon footprint. Choosing ground shipping help to decrease the air pollution produced by planes and ships. Plus, many ground shipping companies are committed to using eco-friendly practices, such as hybrid or electric vehicles, and optimizing their routes to minimize fuel consumption. Not only is ground shipping cost-effective, but it's also a more environmentally-friendly choice.

Air Shipping

Air shipping is the fastest option for shipping perishable or frozen food items that must arrive quickly. The method is more expensive than ground or sea shipping, but it ensures that the food stays fresh during transit.

Air shipping is also great for shipping high-value or time-sensitive items such as electronics, medical supplies, and fashion products. The method allows for quick delivery and reduces the risk of damage during transit. However, it is important to consider the cost-benefit analysis before choosing air shipping as the preferred mode of transportation.

Sea Shipping

Sea shipping is a good option for large shipments of non-perishable food items that don't need to arrive quickly. The method is slower than air or ground shipping, but it's more affordable for customers who are okay with waiting for their order.

When considering sea shipping, it's important to remember that it can take weeks or even months for your items to arrive at their destination. It may not be ideal for customers who need their products quickly, but sea shipping can be cost-effective for those willing to wait. Sea shipping is often more environmentally friendly than air or ground shipping, as it produces fewer emissions per unit of cargo transported.

Shipping Food Steps- Tracking shipments

Image taken from Strikingly


International Shipping

When shipping food internationally, several factors must be considered to ensure that the food arrives safely and in good condition. These include the customs clearance process, duties and taxes, and documentation requirements.

Customs Clearance Process

Customs clearance is a crucial step when shipping food internationally. The process involves inspection by customs officials to ensure that the food meets all regulations and restrictions. It includes checking for proper packaging and labeling and verifying that the food is safe for consumption.

Duties And Taxes

Duties and taxes are another important consideration when shipping food internationally. These fees can vary depending on the country of origin, destination, and type of food being shipped. Researching these fees ahead of time is important to avoid any unexpected costs.

Documentation Requirements

Documentation requirements can also vary depending on the country of origin and destination when shipping food internationally. Some common documents required include a commercial invoice, packing list, certificate of origin, and health certificate.

Shipping Food Steps- Communicating with customers

Image taken from Strikingly


Best Shipping Food Practices

When shipping food, several best practices should be followed to ensure the safety and quality of the products. Here are some tips to keep in mind:

Use Reputable Carriers

It's important to choose a carrier with experience in shipping food products and a good reputation for handling them safely. Look for carriers specializing in temperature-controlled shipping, as they have the necessary equipment and expertise to ensure your food stays fresh.

When selecting a carrier for your food products, it's important to consider their delivery schedule and transit time. Look for carriers that offer expedited shipping options to ensure your products reach their destination quickly and efficiently. Additionally, check if the carrier provides real-time tracking updates so you can monitor the status of your shipment throughout its journey. Choosing a carrier with a reliable delivery schedule and tracking capabilities can ensure that your customers receive their fresh food products on time and in optimal condition.

Properly Package And Label Food Items

Proper packaging is crucial when shipping food. Ensure you use appropriate packaging materials for the type of food you're shipping, such as insulated containers or dry ice for frozen items. Additionally, labeling requirements vary depending on the destination and type of food being shipped, so make sure you research these requirements ahead of time.

Monitor Temperature During Shipping

Temperature control is essential when you are thinking about how to ship frozen food. Ensure you use a carrier that offers temperature-controlled shipping options and monitor the temperature throughout the journey.

How To Ship Perishable Food?

Here are some tips for shipping perishable food:

  • Use proper insulation and cooling. Use insulated boxes or refrigerated trucks/containers to keep the food at the proper temperature. Ice packs, dry ice, or refrigerants can be used.
  • Choose fast shipping. Select a shipping method that will deliver the food quickly, such as overnight or priority shipping. The faster the food arrives, the fresher it will be.
  • Use leak-proof and insulated packaging. Pack the food in leak-proof bags or packaging and surround it with insulation like bubble wrap, foam, or packaging peanuts.
  • Include temperature indicators. Place temperature indicators, monitors, or data loggers in with the shipment so you can check if the proper temperature was maintained during transit.
  • Clearly label the shipment. Clearly mark the shipment as “perishable” and note that it requires refrigeration or freezing. Include the optimal storage temperature.
  • Consider blast freezing. For some foods like meats, soups, and stews, blast freezes the food before shipping so it arrives frozen. It gives more flexibility in transit time. The food can be thawed upon arrival.
  • Inform the recipient. Let the recipient know a perishable shipment is arriving and that it will require immediate refrigeration upon receipt. It ensures prompt handling of the goods.
  • Use reputable couriers. Only use reputable shipping companies or couriers that offer temperature-controlled services and can properly handle perishable foods. Let them know a perishable product is being shipped.

How To Ship Cold Food?

Knowing how to ship frozen food is important if you want to know how to ship meat. Here are some tips:

  • Use insulated boxes and ice packs. Place the food in an insulated box, such as one made of polyurethane or styrofoam. Include ice packs, gel packs, or dry ice to keep the food cold. For frozen foods, include sufficient ice packs to keep the frozen solid.
  • Choose overnight or priority shipping. Select a shipping method that guarantees overnight or priority delivery so the food spends less time in transit. It reduces the chances of it thawing or spoiling.
  • Seal containers and wrap them tightly. Place the food in sealable plastic bags, containers, or packaging before putting it in the insulated box. Wrap larger items like meats tightly in plastic wrap, aluminum foil, or butcher paper. Securely seal or tie off bags.
  • Include temperature indicators. Include temperature indicators, monitors, or data loggers to check if the proper temperature was maintained during shipping. For frozen foods, aim for temperatures that keep the food solidly frozen.
  • Clearly mark the shipment as “perishable.” Label the shipment as “perishable” and “keep refrigerated” or “keep frozen.” Note the optimal storage or handling temperature. It alerts anyone handling the package to the sensitive nature of the contents.
  • Inform the recipient. Let the recipient know a perishable shipment is arriving and will require refrigeration or freezer storage immediately upon receipt. Provide instructions on the optimal storage temperature.
  • Use reputable couriers with temperature control. Only use reputable shipping companies and couriers that offer temperature-controlled services optimized for perishable and frozen foods. They should have proper frozen and refrigerated storage and handling facilities.
  • Consider dry ice for frozen shipments. For shipping frozen foods, consider using dry ice, which will keep the food frozen for up to 48 hours. However, specific markings and labels are required for shipments containing dry ice. Consult with your courier for details.
Shipping Food Steps- Accepting feedback

Image taken from Strikingly


How Can Strikingly Help Businesses Requiring Shipping Food?

Shipping perishable food can be challenging for businesses, but services like Strikingly can help in several ways:

1. Building a professional website. Strikingly makes it easy to create a professional website for your food business. You can showcase your products, share details on your shipping and delivery options, highlight any temperature-controlled shipping services you offer, and build trust with customers.

2. Accepting online orders. With Strikingly's ecommerce tools, you can start taking orders directly on your website. Customers can select and pay for perishable food items, and you have their order and shipping details right away to pack and ship their order properly.

3. Generating shipping labels and waybills. Once an order is placed on your website, Strikingly lets you quickly generate any shipping labels, packing slips, or waybills you need to include with the order. You have the customer's shipping address and any special delivery instructions to ensure prompt and correct delivery.

4. Tracking shipments. Strikingly integrates with several major shipping and delivery services so you can provide tracking links and info to your customers. They can monitor the delivery of their perishable order to know when to expect its arrival so they can properly handle and store it immediately.

5. Communicating with customers. Using your Strikingly website and email marketing tools, you can communicate important details with your customers regarding their perishable orders. You can provide handling instructions, note any temperature requirements for optimal freshness, and update them on shipping times and delivery estimates.

6. Accepting feedback. Your Strikingly website lets customers leave feedback on their ordering and delivery experience. You can find out how satisfied they were with how their perishable items were shipped and handled, then make any needed improvements to serve your customers better and ensure the best product freshness and quality.

Services like Strikingly provide robust features for promoting your perishable food business, taking customer orders, shipping your products promptly and properly, tracking deliveries, and communicating with your customers for the best overall experience. With the right tools and processes, you can successfully ship highly perishable gourmet foods, meal kits, meats, seafood, cheeses, and other specialty food products.


Shipping food can be a complicated process that requires careful attention to regulations, packaging, and shipping methods. It is important to follow best practices for shipping food to ensure it arrives safely and in good condition. Proper food shipping practices are important to ensure the food's safety and quality. Businesses must comply with regulations or use appropriate packaging materials to avoid spoilage or contamination of food items. It can lead to health risks for consumers and financial losses for food businesses.

Using Strikingly can simplify the shipping process of food businesses with its advanced features. It can save businesses time and effort while ensuring their products arrive safely at their destination. Sign up today with Strikingly and make things easy and organized for your business that requires shipping food.